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Campus Emergency Preparedness Plan

Preface
Major Emergency Guidelines
Declaration of a Campus State of Emergency
Definitions of an Emergency
Level One Emergency
Level Two Emergency
Level Three Emergency
Responsibilities
Direction and Coordination
University Notification System
Campus Emergency Response Team
Campus Emergency Response Team Member Duties
Emergency Director
Emergency Coordinator
University Crisis Team
Damage Assessment
Medical Officer
Food and Housing Officer
Campus Public Safety and Communications
Public Information
Environmental Health and Compliance
Campus Emergency Preparedness Committee
Telecommunications
Purchasing
Computer Services
Building Coordinator
Human Resources
Emergency Operations Center
Procedures Review: Practices and Notification
Specific Emergency Procedures
General Evacuation Procedures
Civil Disturbance or Demonstrations
Explosion, Aircraft Crash, or Similar Incident
Tornado/Severe Weather
Earthquake
Medical and First Aid
Chemical or Radiation Spill
Bomb Threat
Fire
Violent or Criminal Behavior
Utility Failure
Guidelines for Establishing Building Specific Plans
Coroner Operations
Emergency Preparedness Links

Preface

This Emergency Procedure Guide has been designed to provide a basic contingency manual for the University Administration in order to plan for campus emergencies. While this guide does not cover every conceivable situation, it does supply the basic administrative structure and guidelines necessary to cope with most campus emergencies.

Campus emergency operations will be conducted within the framework of existing University guidelines. Any exceptions to these crisis management procedures will be conducted by, or with the approval of, those University Administrators directing and/or coordinating the emergency operations.

All requests for procedural changes, suggestions, or recommendations, will be submitted in writing to the Director of Public Safety for review who will in turn submit it to the Campus Emergency Preparedness Committee. All changes recommended by the Committee will be submitted in writing to Administration for evaluation and adoption.

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Major Emergency Guidlines

Purpose:
The basic emergency procedures outlined in this guide are designed to enhance the protection of lives and property through effective use of University and Campus community resources. Whenever an emergency affecting the campus reaches proportions THAT CANNOT BE HANDLED BY ROUTINE MEASURES, the President, or his/her designate, may declare a state of emergency and these contingency guidelines will be implemented.

Scope:
These procedures apply to all personnel, buildings, and grounds owned and operated by Southeast Missouri State University, to include those peripheral areas adjoining the University.

Assumptions:
The University emergency contingency plan is based on a realistic approach to problems that are likely encountered on campus during a major emergency or disaster. Therefore, the following are general guidelines:

  1. An emergency, or a disaster, may occur at any time of the day, night, weekend, or holiday, with little or no warning.
  2. The succession of events in an emergency are not predictable; therefore, published support and operational plans will serve only as guidelines and checklists, and may require field modification in order to meet the specific requirements of the emergency.
  3. Disasters may affect residents in the geographical location of the University; therefore, city, county and federal emergency services may not be available. A delay in off-campus emergency services can be expected (up to 48-72 hours).
  4. A major emergency may be declared if information indicates that such a condition is developing or is probable.

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Declaration Of A Campus State Of Emergency

The authority to declare a Campus State of Emergency rests with the University President, or his/her designate. Before a campus state of emergency is declared by the President, he/she should consult with the Emergency Coordinator, and local and state emergency preparedness officials when practical. In the event that a state of emergency is declared in the region prior to the President’s declaration, the University will automatically be in a state of emergency and will not require a specific declaration by the President.

Pre-Activation Meeting: At the onset or during the period of any campus emergency that has the potential to escalate to a classified emergency, the Public Safety Director or his/her designate as required, shall request an emergency pre-activation meeting with the Executive staff to consult with the President and/or his/her staff regarding the status and scope of the emergency at hand. At the meeting, emergency measures taken to meet the emergency and safeguard persons will be reviewed as well as any resulting need for declaration of a classified state of emergency, as defined on page four (Level 1, 2 or 3). If the event requires an emergency declaration, the Emergency Operations Procedures will be implemented.

When this declaration is ordered, only registered Southeast Missouri State University students, faculty, staff, and affiliates; (i.e., persons required by their employment) are authorized to be present on campus. Those who cannot present proper identification (registration, employee identification card, or other ID) showing their legitimate business on campus may be asked to leave campus. Unauthorized persons remaining on campus will be subject to arrest in accordance with the appropriate legal statutes.

In addition, only those faculty and staff members who have been assigned emergency Response team duties, or issued an emergency pass by the Campus Public Safety Office, will be allowed to enter the immediate disaster site.

In the event of an earthquake, aftershocks, fires, storms, or other major disasters occurring on or about the University Campus, University Police Officers, or other designees, will be dispatched to determine the immediate extent of personal injuries and damages to University property.

An Emergency Response Team (ERT) has been trained to respond to the EOC (Emergency Operations Center) at the time a disaster/emergency has occurred. The ERT members have the task of responding to specific segments of campus, (see attached Campus Map) at which time they will make contact with the assigned building coordinator, if available, to make a visual assessment of evident injuries or damages. Once assessment has been completed, communication will be made with the EOC to request the proper amount of emergency response required.

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Definitions Of An Emergency

The University President, or his/her designate, serves as the overall Emergency Director during any major emergency or disaster. The following definitions of an emergency are provided as guidelines to assist building and area coordinators in determining the appropriate response.

In most cases the on-duty supervisor of the University Police Department, or the University Police Officer at the scene, will make the initial determination that a classified emergency has occurred or is developing. These procedures provide guidelines for classifying occurrences that require a commitment of resources which is beyond normal day-to-day operations.

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Level One Emergency

Definition: A Level One Emergency is an occurrence that has the potential to require resources in excess of those available to the responding University department. The initial implication is that the responding department will require a significant amount of assistance from another department or agency to bring the situation under control. This level will only be declared if the situation has the potential of escalating to a higher classification.

Classification Procedures:

  1. Initial control of the affected area will be established by the first University Police Officer at the scene of the incident. He/she will maintain such control until relieved by a senior official.
  2. When it becomes apparent that control of the incident is beyond the response capabilities of the initial responding officer, and will require a significant amount of assistance from another department or agency to bring the situation under control, a Level One Emergency will be declared.
  3. The following individuals have the authority to make this classification:
    • Senior (ranking) University official at the scene. Initially there may be only one person at the scene.
    • Director of Department of Public Safety, or his/her designate. Who may or may not be at the scene
    • The ranking person available in the chain of command at Southeast Missouri State University.

EOC Staffing:

  1. The Emergency Director of Southeast Missouri State University (President and/or Vice President, Finance; Vice President, Administration & Enrollment Management or their designate(s)) will be contacted. On order of the University President, or his/her designate, the Board of Regents may be contacted.
  2. The Emergency Coordinator of Southeast Missouri State University (Director of Public Safety) will be contacted and report to the EOC, or the scene, as directed.
  3. Any Department Directors or Deans of the University whose departments are affected will be contacted and will report to the EOC or to the scene as directed. At this time it will be determined what personnel are required to control operations. At this time determination will be made by the officials present.
  4. ERT members will be notified and requested to report immediately to the EOC.

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Level Two Emergency

Definition: A Level Two Emergency is one that requires a major response and the significant commitment of resources from several University departments, but will still be within the capabilities of the University to control, (i.e. isolated damage due to a tornado).

Classification Procedures:

  1. Initial procedures will be the same as those in a Level One incident.
  2. A Level Two declaration may be made by the University President, or his/her designate. On order of the University President, or his/her designate, the Board of Regents may be contacted.

EOC Staffing:

  1. The Emergency Director of Southeast Missouri State University (President and/or Vice President, Finance; Vice President, Administration & Enrollment Management or their designate(s)) will be contacted. On order of the University President, or his/her designate, the Board of Regents may be contacted.
  2. The Emergency Coordinator of Southeast Missouri State University (Director of Public Safety) will be contacted and report to the EOC, or the scene as directed.
  3. All Department Directors and Deans will be notified of the event. At this time it will be determined what personnel will be required to control operations. This determination will be made by the officials present at the EOC. Any Department Directors or Deans of the University whose departments are affected by the event will be contacted and will report to the EOC or to the scene as directed.
  4. ERT members will be notified and requested to report immediately to the EOC.

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Level Three Emergency

Definition: A Level Three Emergency is one that requires an extensive response and commitment of resources from all departments and/or agencies and could necessitate requesting outside assistance. (Example: Major tornado damage over large areas of campus with extensive casualties or any other incident requiring the evacuation of a significant area.)

Classification Procedures:

  1. Initial steps the same as Level One and Level Two Emergencies
  2. Classification must be made by the University President or his/her designate
  3. Classification is made after EOC is activated by the Emergency Response Team.

EOC Staffing:

  1. The Emergency Director of Southeast Missouri State University (President and/or Vice President, Finance; Vice President, Administration & Enrollment Management or their designate(s)) will be contacted. On order of the University President, or his/her designate, the Board of Regents may be contacted.
  2. The Emergency Coordinator of Southeast Missouri State University (Director of Public Safety) will be contacted and report to the EOC, or the scene as directed.
  3. All Department Directors will be notified, then EOC personnel will decide who is required to report to the EOC.
  4. ERT members will be notified and requested to report immediately to the EOC.

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Responsibilities

President
The University President, or designate, is responsible for the overall direction of campus emergency operations as outlined in the Campus Emergency Response Team section of this guide. The President will establish a specific line of emergency authority composed of designated University Executives/Administrators to act as Alternate Emergency Director in his/her absence.

Administrators, Deans, and Department Heads
Every Administrator, Dean, and Department head may appoint a specific person as the Building Coordinator for every activity under their control, and they shall have the following general responsibilities prior to and during any emergency.

  1. Emergency Preparedness
    • Building evaluation information shall be discussed, on-the-job training, or explanation as required. Contact Campus Emergency Response Team for assistance.
    • Time shall be allotted to employees in order to enhance the University’s preparedness plans
    • Time shall be allowed for training of employees in emergency techniques such as: fire extinguisher usage, first aid, and building evacuation drills. Contact Campus Emergency Preparedness Committee for assistance.
  2. Emergency Situations
    • Inform all employees under their direction of the emergency condition
    • Evaluate the impact the emergency has on their activity and take appropriate action. This may include ceasing operations and initiating building evacuation.
    • Maintain emergency communications with officials from their own area or from an alternate site if necessary
    • Identify people with disabilities routinely each semester

Faculty and Staff Supervisors
Faculty and staff supervisors have the responsibility to:

  1. Educate their students and/or staff concerning University emergency procedures as well as evacuation procedures for their building and/or activity.
  2. Inform their students and/or staff of an emergency, and initiate emergency procedures as outlined in this guide.
  3. Evaluate and survey, the surroundings for which they are responsible to estimate the impact a disaster could have on their facility. Report all safety hazards to the Campus Safety Specialist at Facilities Management. Work orders to reduce hazards and to minimize accidents should be promptly submitted to Facilities Management. Routine work involving residence halls should be referred to the Office of Residence Life.

Important:
Inform students, staff, and faculty to conform to building evacuation guidelines during an emergency, and to report to a designated assembly area outside the building where a head count will be taken.

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Direction and Coordination

Emergency Director
All emergencies shall be directed by the President, or his/her designate, as listed below:

In the absence of the President, or his/her designate, the Director of the Department of Public Safety shall assume operational control of the emergency until relieved by the University President or his/her designate.

Emergency Coordinator
All emergency activities shall be coordinated by the Director of Public Safety, or delegated designate. The direct operational control of a campus major emergency or disaster is the sole responsibility of the University Emergency Director; (i.e., the President, or his/her designate). The coordination of the Campus Emergency Response Team is the responsibility of the Public Safety Director who will coordinate all on-campus emergency functions as directed.

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University Notification System

Alerting Procedures:

  1. It will be the responsibility of the Emergency Coordinator, Assistant Coordinator, or Dispatcher on duty to promptly spread the notification of a classified emergency.
  2. Warning plans, procedures and guidelines for emergency notification will be established by and are the responsibility of the University Department of Public Safety.
  3. Situations requiring notification that are not covered by these checklists will be handled on a case-by-case basis by the Emergency Coordinator.

Campus Emergency Response Team

In addition to establishing an Emergency Operations Center as necessary, the Department of Public Safety shall immediately begin contacting necessary members of the Campus Emergency Response Team which consists of the following personnel:

  • Emergency Director:   President, Southeast Missouri State University, or designate
  • Emergency Coordinator:   Director, Department of Public Safety
  • Damage Assessment:   Director, Facilities Management
  • Medical Officer/Crisis Response:   Assistant Director, Center for Health & Counseling
  • Food & Housing Officer:   Director, Residence Life
  • Campus Public Safety:   Assistant Director, Public Safety and Public Safety resources as necessary
  • Public Information:   Assistant to the President for University Relations and Director, News Bureau
  • Environmental Health & Compliance:   Risk Manager and Human Resources
  • Telecommunications:   Director, Telecommunications
  • Purchasing:   Director, Purchasing
  • Computer Services:   Assistant Director, Computer Services
  • Human Resources:   Director, Human Resources
  • Campus Emergency Preparedness Committee:   Plan Coordinators and Committee Members
  • Building Coordinator:   (At building assembly area, unless notified to respond to the EOC)

Note: Once primary duties of the Campus Emergency Response Team have been defined, team members will then continue to work with the Campus Emergency Preparedness Committee to fulfill duties of those positions.

Campus Emergency Preparedness Committee members may coordinate, as necessary, with the Emergency Coordinator, (Public Safety Director), for implementation and coordination of this plan and provide support as it pertains to their area.

Campus Emergency Response Team members are to assemble at the operating EOC or keep in constant communication with the Emergency Operations Center.

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Campus Emergency Response Team Member Duties

Report directly to the Emergency Operations Center. (Except Building Coordinators, unless notified.)

Receive specific instructions on work assignments from the Emergency Director or his/her designate.

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Emergency Director
President, Southeast Missouri State University or designate

Is responsible for the overall direction of the University’s Emergency response.

Works with the Public Safety Director and others in assessing the emergency, and preparing the University’s specific response.

Declares and ends, when appropriate, the "Campus State of Emergency" as defined in the Major Emergency Guidelines Section of this guide.

Notifies and conducts liaison activities with University Administration, governmental agencies, Emergency Response Team, and others as necessary.

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Emergency Coordinator
Director, Public Safety

Is responsible for overall implementation of the University’s Emergency Response.

Determines or assists in the determination of the classification of the emergency and establishes appropriate emergency command post.

Initiates immediate contact with the President, and University Administration and begins assessment of the University’s condition.

Notifies and utilizes, Public Safety Police Personnel, and if necessary, student aides, to maintain safety and order.

Notifies/initiates immediate contact with members of the Campus Emergency Response Team and advises them of the nature of the emergency

Notifies and conducts liaison activities with appropriate outside organizations, such as municipal fire and police departments, Office of Emergency Management.

Ensures appropriate notification is made to off-campus residences of staff members when necessary.

Performs other related duties as warranted by the specific emergency.

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University Crisis Team
Director, Center for Health and Counseling

Reports directly to Emergency Operations Center

Begins an evaluation of needs as a result of the disaster

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Damage Assessment
Director, Facilities Management

Serves as Resource Manager for all equipment

Provides equipment and personnel to perform shutdown procedures, hazardous area control, barricades, rescue teams, damage assessment, debris clearance, emergency repairs, and equipment protection

Provides vehicles, equipment, and operators for movement of personnel, equipment, and supplies; assigns vehicles as required to the Emergency Response Team and Campus Emergency Preparedness Committee for emergency use.

Obtains the assistance of utility companies as required for emergency operations

Furnishes emergency power and lighting system as required.

Surveys habitable space, and relocates essential services and functions

Provides facilities for emergency generator fuel during actual emergency or disaster periods

Provides for storage of vital records at an alternate site. Coordinates with building and area coordinators for liaison, and necessary support.

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Medical Officer
Assistant Director, Center for Health and Counseling

Coordinates all emergency medical activities and coordinates trained medical personnel at the disaster site when warranted.

Prepares and staffs Student Health with necessary personnel and equipment.

Establishes liaison with local medical facilities and physicians to provide necessary support.

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Food & Housing Officer
Director, Residence Life

Provides food and maintains housing services as required during periods of emergencies or disasters.

Communicates with Public Safety on a regular basis regarding persons with disabilities living on campus

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Campus Public Safety & Communications
Assistant Director, Department of Public Safety and Public Safety resources as necessary

Maintains the Public Safety Emergency Operations Center in a state of constant readiness

Notifies University Administrators of major emergencies.

Monitors campus emergency warning and evacuation systems.

Takes immediate and appropriate action to protect life, property, and to safeguard records as necessary.

Obtains assistance from city, county and federal agencies for emergency radio monitoring and first aid as required.

Provides traffic control, access control, perimeter and internal security patrols, and fire prevention services as needed.

Provides and equips both primary and secondary sites for the Emergency Command Post

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Public Information
Assistant to the President for University Relations and Director, News Bureau

Establishes liaison with the news media for dissemination of information as requested by the President.

Establishes liaison with local radio and TV services for public announcements

Arranges for photographic and audio visual services

Advises the President, or designate, of all news concerning the disasters affecting campus.

Prepares news releases for approval and dissemination to media concerning the emergency.

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Environmental Health & Compliance
Safety Specialist

Provides technical and safety assistance to reduce hazards prior to and during emergency or disaster conditions

Investigates and presents an evaluation of campus hazards to environmental health and industrial safety

Acts as liaison with Building Coordinators, the campus community with disabilities, the President, and other specialized University personnel

Conducts liaison activities with the Director of Residence Life and Public Safety in order to ensure accurate accounting for all residents with disabilities on campus.

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Campus Emergency Preparedness Committee

These members will be available at the Emergency Operations Center to take assignments as given by the acting Emergency Director.

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Telecommunications

Provides immediate analysis of telecommunications systems; analyze potential failures and propose remedies.

Maintains active inventory of all emergency telephone equipment, including a diagram of the campus telephone network at the Emergency Operations Center

Provides technical information in the Emergency Operations Center as related to telecommunications during an emergency operation

Provides specific assistance in bringing communications systems online at the Emergency Operations Center during the initial stage of an emergency.

Acts as liaison between state and local communications providers

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Purchasing

Acts as focal point for University personnel for the procurement of commodities, services, and supplies

Coordinates, as necessary, between vendors and University personnel with regard to initial purchases, delivery, problems, etc.

Coordinates with State Purchasing Office (state contracts, etc.)

Issues purchase orders and tracks purchases, as appropriate.

Delegates authority to other departments to bid as necessary and appropriate

Coordinates with other universities and/or state entities to utilize existing contracts, as necessary.

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Computer Services

Maintains and updates building rosters for each building on Campus by day of the week and hour of the day

Provides immediate analysis of campus local area network systems; analyze potential failures and propose remedies

Ensures that internal communications are operational

Assists in bringing Emergency Operations Center online for immediate network capability; identifying space and equipment needs for Emergency Operations Center in actual emergency operations.

Brings mainframe online and ensure that all servers are operational in a disaster

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Building Coordinator

Prior to Disaster:

Develops building evacuation plans with assistance from the Campus Emergency Preparedness Committee or Safety Specialist. These must include specific plans for the evacuation of disabled occupants.

Appraises the Public Safety Office and Safety Specialist of any changes in the Building Emergency Plan.

Coordinates with the Department of Public Safety or Safety Specialist, Building Plan training for occupants.

Maintains, updates and apprises the Department of Public Safety and the Safety Specialist, lists of the building occupancy.

Identifies to the Emergency Preparedness Committee any potential, chemical hazards, or physical weaknesses of their respective buildings.

After a Disaster:

Notifies building occupants of the emergency situation.

Evaluates the impact the emergency has on the building. Takes appropriate action as necessary, including ceasing operations and initiating building evacuation if necessary.

Provides to the EOC, a preliminary status report on building occupants received from initial headcounts at the building assembly area.

Maintains communications from the building assembly area to the EOC.

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Human Resources

Maintains and supplies current records of employees and the buildings to which they are assigned.

Records, maintains and provides resource list of specific job skills for each employee, as related to emergency response.

Records, maintains and provides listing of employee personal data.

Audits and records personnel costs during disaster/emergency recovery.

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Emergency Operations Center

When a major emergency occurs, or is imminent, it shall be the responsibility of the Department of Public Safety to set up and staff an appropriate Emergency Operations Center. The existing department facilities in the Public Safety office are also to be kept fully operational at all times.

Primary and Secondary Operations Center

The primary location of the Emergency Operations Center in the event of an emergency is located at the Department of Public Safety Communication Center in Dearmont Hall.

If a disaster renders the Primary Emergency Operations Center inoperable, a Secondary Emergency Operations Center will be utilized, which will be Room 008B of the Robert A. Dempster building.

Field Emergency Operations Center

In the event of a major disaster where both Primary and Secondary Emergency Operations Centers are rendered inoperable, an Emergency Operations Center will be established in one of the buildings that have remained intact and deemed structurally secure. This determination will be made by the University President or the next person in succession that is authorized to make the decision.

If a disaster occurs that renders no university building safe to occupy as an Emergency Operations Center, a Field Emergency Operations Center (a University patrol car or other designated mobile unit) will be located near the center of campus, and all members of the Campus Emergency Preparedness Committee and the Emergency Response Team will report to this location. The University Departments that have radio equipment available will have that radio equipment transported to the Emergency Operations Center at the mobile unit for distribution.

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Procedures Review: Practices and Notification

Emergency Procedures Review

  1. The Campus Emergency Preparedness Committee will conduct an annual review of the Emergency Preparedness Guide and update as necessary.
  2. All changes recommended by the Campus Emergency Preparedness Committee will be submitted in writing to the Administration for evaluation and adoption.
  3. The Campus Emergency Preparedness Committee will disseminate information reflecting procedural changes to the campus community.

Emergency Procedures Training/Exercises

  1. Full scale practice drills will be conducted annually, or as directed. Fire drills in residence halls will be conducted periodically under the supervision of the Office of Residence Life and the Safety Specialist.
  2. All campus emergency personnel and occupants of the affected building(s) are to fully participate in these drills.
  3. Any procedural changes found necessary through conducting the drills are to be submitted in writing to the Director of Public Safety for review, who will in turn submit it to the Campus Emergency Preparedness Committee. All changes recommended by the Committee will be submitted in writing to Administration for evaluation and adoption.

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Specific Emergency Procedures

Reporting Campus Emergencies

  1. The quickest and easiest way to obtain professional help for any type of emergency is to phone the University Department of Public Safety by dialing 911.
  2. When calling, stay calm and carefully explain the problem and location to the University Department of Public Safety Dispatcher. Do not hang up until told to do so.
  3. Notify the Building Coordinator. For additional Emergency Procedure information, speak with your Building Coordinator, Facilities Management or the Department of Public Safety.

NOTE: By dialing 911 you are connected directly to the University Police Department. The Dispatcher will then relay and contact the appropriate agency (fire department, ambulance, Public Safety, etc.) giving them the necessary information. Following this procedure will expedite the process.

Emergency numbers are also listed in the Emergency Procedures flip chart which is posted in every office on campus.

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General Evacuation Procedures

  1. All building evacuations will occur when an alarm sounds continuously and/or upon notification by the University Department of Public Safety or the Building Coordinator.
  2. Be aware of all the marked exits from your area and building. Know the routes from your work area.
  3. When a building alarm sounds, always call the University Department of Public Safety at 911 to report the sounding alarm.
  4. When the building evacuation alarms are sounded or when told to leave by the University Department of Public Safety or the Building Coordinator, walk quickly to the nearest marked exit and ask others to do the same.
  5. ASSIST PERSONS WITH DISABILITIES IN EXITING THE BUILDING! Remember that elevators are reserved for use by persons with disabilities only. DO NOT USE ELEVATORS IN CASE OF FIRE.
  6. Once outside move to a clear area away from the affected building. Keep streets and walkways clear for emergency vehicles and personnel.
  7. If requested, assist the University Department of Public Safety and/or the Building Coordinator.
  8. A Department of Public Safety Emergency Operations Center may be set up near the emergency site. Keep clear of the Emergency Operations Center unless you have important information to report.
  9. DO NOT RETURN TO AN EVACUATED BUILDING unless directed to do so by the University Department of Public Safety or the Building Coordinator.

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Civil Disturbance or Demonstration

  1. Most campus demonstrations will be peaceful and everyone should attempt to carry on business as normally as possible. Avoid provoking or obstructing the demonstrators.
  2. Should a disturbance occur, call the University Department of Public Safety at extension 911. To avoid causing additional trouble, use a private office when making the call. The procedures outlined under number “3” below should also be considered.
  3. A threatening disturbance should be reported immediately to the University Department of Public Safety and the Building Coordinator. The following action should also be taken:
    • Alert all individuals in the area of the situation.
    • Lock all doors, secure all files, documents and equipment.
    • If necessary, cease operations and evacuate.
    • Contact the University Department of Public Safety for further instructions.
  4. The University Department of Public Safety will assess the situation. Participants who refuse to disperse may be subject to arrest and prosecution if any municipal, and/or state laws have been violated.
  5. If a class lecture is disrupted, call the University Department of Public Safety at extension 911.

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Explosion, Aircraft Crash or Similar Incident

In the event a violent incident such as an explosion or aircraft crash occurs on campus that could render a building or area unsafe, take the following actions:

  1. Immediately take cover under table, desks or other such object which will give protection against falling glass and debris.
  2. After the effects of the explosion and/or fire have subsided, notify the University Department of Public Safety (extension 911) or the Building Coordinator, Give your name and describe the location and nature of the emergency.
  3. When you are told to leave by the University Department of Public Safety or by the Building Coordinator, walk quickly to the nearest marked exit and alert others to do the same.
  4. ASSIST PERSONS WITH DISABILITIES IN EXITING THE BUILDING! Remember that elevators are reserved for use by persons with disabilities only. DO NOT USE ELEVATORS IN CASE OF FIRE.
  5. Once outside, move to a clear area away from the affected building. Keep streets and walkways clear for emergency vehicles and personnel.
  6. If requested, assist the University Department of Public Safety or the Building Coordinator.
  7. An Emergency Operations Center may be set up near the emergency site. Keep clear of the Emergency Operations Center unless you have important information to report.
  8. DO NOT RETURN TO AN EVACUATED BUILDING unless directed to do so by the University Department of Public Safety or the Building Coordinator.

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Tornado/Severe Weather

During a tornado stay calm and quickly follow the steps outlined below.

  1. If indoors, seek shelter in the lowest level of the building. Interior hallways or rooms are preferable, AWAY FROM WINDOWS.
  2. If outdoors, take cover in the nearest ditch or depression, away from power lines, buildings, and trees. DO NOT STAY IN A CAR OR ATTEMPT TO OUTRUN THE TORNADO.
  3. After the tornado has passed, evaluate the situation and if emergency help is necessary, contact the University Department of Public Safety at extension 911 or the Building Coordinator. Be aware at all times of dangerous structural conditions around you.
  4. Damaged facilities should be reported to the University Department of Public Safety.
    NOTE: Gas leaks and power failure create additional hazards. Please refer to the section on utility failure.
  5. ASSIST PERSONS WITH DISABILITIES IN EVACUATING THE BUILDING. Remember that elevators are reserved for use by persons with disabilities only. DO NOT USE ELEVATORS IN CASE OF FIRE.
  6. Once outside, move to a clear area away from the affected building(s). Keep streets and walkways clear for emergency vehicles and personnel.
  7. If requested, assist the University Department of Public Safety or the Building Coordinator.
  8. Do not return to an evacuated building unless directed to do so by the University Department of Public Safety or the Building Coordinator.
  9. If necessary the Emergency Operations Center will be activated at the Department of Public Safety or as near to the Department of Public Safety as possible.
  10. All emergency procedures will be directed through the Emergency Operations Center. Building Coordinators will be in contact with the Emergency Operations Center. Communications will go through the Building Coordinators.
  11. STAY CALM. All emergency response efforts will require clear thinking and cooperation from all members of the campus community.

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Earthquake

During an earthquake, remain calm and quickly follow the steps outlined below.

  1. If indoors, seek refuge in a doorway or under a desk or table. Stay away from glass windows, shelves and heavy equipment. IF INDOORS DURING AN EARTHQUAKE EXIT THE BUILDING ONLY AFTER THE SHAKING HAS STOPPED.
  2. If outdoors, move quickly away from buildings, utility poles, and other structures.
    Caution: Always avoid power or utility lines as they may be energized.
  3. If in an automobile, stop in the safest place available, preferably an open area away from power lines and trees. Stop as quickly as safety permits, but stay in the vehicle for the shelter it offers.
  4. After the initial shock, evaluate the situation and if emergency help is necessary, call the University Department of Public Safety at extension 911 and the Building Coordinator. Protect yourself at all times and be prepared for after-shocks.
  5. Damaged facilities should be reported to the University Department of Public Safety or the Building Coordinator.
    NOTE: Gas leaks and power failure create additional hazards. Please refer to the sections on Utility Failures.
  6. ASSIST PERSONS WITH DISABILITIES IN EXITING THE BUILDING! Remember that elevators are reserved for use by persons with disabilities only. DO NOT USE ELEVATORS IN CASE OF FIRE.
  7. Once outside, move to a clear area away from the affected building(s). Keep streets and walkways clear for emergency vehicles and personnel.
  8. If requested, assist the University Department of Public Safety or the Building Coordinator.
  9. If necessary the Emergency Operations Center will be activated at the Department of Public Safety or as near to the Department of Public Safety as possible.
  10. All emergency procedures will be directed through the Emergency Operations Center. Building Coordinators will be in contact with the Emergency Operations Center. Communications will flow through the Building Coordinators.
  11. DO NOT RETURN TO AN EVACUATED BUILDING unless directed to do so by the University Department of Public Safety or the Building Coordinator.
  12. STAY CALM. All emergency response efforts will require clear thinking and cooperation from all members of the campus community.

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Medical and First Aid: Non-Disaster Events

In All Cases Notify University Department of Public Safety at extension 911.

  1. If a serious injury or illness occurs on campus, immediately call the University Department of Public Safety at extension 911. Give your name, describe the nature and severity of the medical problems and the location of the victim.
    NOTE: The Department of Public Safety has a direct line to the paramedics and ambulance personnel.
  2. In case of minor injury or illness, provide first aid care. Use the first aid materials located in the building. Be sure to restock first aid supply kits as materials are used.
  3. In case of serious injury or illness, Red Cross trained personnel should quickly perform the following steps:
    • Keep the victim still and comfortable. DO NOT MOVE THE VICTIM.
    • Ask the victim, “Are you okay?” and “What is wrong?”
    • Check breathing and give rescue breathing if necessary.
    • Control serious bleeding by direct pressure on the wound.
    • Continue to assist the victim until help arrives.
    • Look for emergency medical ID (i.e. Medical Alert bracelet), question witnesses, and give all information the Department of Public Safety.
    • Mouth to Mouth Resuscitation
      • If you have been trained to do rescue breathing, proceed as trained.
    • Poisoning and Overdose
      • Determine what substance is involved and how taken.
      • Stay with the victim and assist as necessary.
      • If choking, lower the victim’s head.
    • Fainting, Unconsciousness and Shock
      • Have the victim lie or sit down and rest.
      • Keep the victim comfortable, not hot or cold.
      • Ask or look for emergency medical alert bracelet.
      • Treat other injuries as necessary.
    • Burns, Thermal and Chemical
      • Flood chemical burns with cool water.
      • Cover the burn with dry bandage.
      • Keep the victim quiet and comfortable.
    • Severe Bleeding and Wounds
      • Apply direct pressure on the wound.
      • Use a clean cloth or hand.
      • Elevate the injured body part.
      • Apply pressure to the artery, if necessary.
      • Add more cloth if blood soaks through. DO NOT remove cloth from wound.
      • Keep pressure on the wound until help arrives.
    • Choking
      • Use abdominal thrusts.
    • Heart Attack
      • Give CPR as necessary, if trained to do so.
      • Keep the victim comfortable, not hot or cold.
      • Ask or look for emergency medical alert bracelet.
    • Fractures and Sprains
      • Keep the injured area immobile.
    NOTE: Professional medical care should be sought after first aid is given for above conditions.
  4. Every office should have a person trained in first aid and CPR. Only Red Cross or American Heart Association trained personnel (i.e. first aid, CPR) should provide first aid treatment. Record the names of those trained in first aid and CPR in the spaces provided on the Medical and First Aid section of the Emergency Procedure flip chart. Keep the information current, posted and readily available.

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Chemical or Radiation Spill

  1. Any spill of a chemical or radioactive material is to be reported immediately to the University Department of Public Safety at extension 911.
  2. When reporting, be specific about the nature of the involved material and the location. The Department of Public Safety will contact the necessary specialized authorities and medical personnel.
  3. Persons in the area of the spill should conduct risk assessment immediately. All persons not trained in spill containment techniques should immediately evacuate the area and contact the Department of Public Safety by dialing 911.
  4. Persons trained in chemical spill containment techniques should begin spill containment immediately. Department of Public Safety should be notified and kept informed of the status of the containment process.
  5. Anyone who may be contaminated by the spill is to avoid contact with others as much as possible. Required first aid and clean up by specialized authorities should be started at once.
  6. When a building alarm sounds, always call the University Department of Public Safety at 911 to report the sounding alarm.
  7. When you are told to leave by the University Department of Public Safety or by the Building Coordinator, walk quickly to the nearest marked exit and alert others to do the same.
  8. ASSIST DISABLED PERSONS IN EXITING THE BUILDING! Remember that elevators are reserved for use by persons with disabilities only. DO NOT USE ELEVATORS IN CASE OF FIRE.
  9. Once outside, move to a clear area away from the affected building(s). Keep streets and walkways clear for emergency vehicles and personnel.
  10. If requested, assist the University Department of Public Safety and/or the Building Coordinator.
  11. An Emergency Operations Center may be set up near the emergency site. Keep clear of the Emergency Operations Center unless you have important information to report.
  12. DO NOT RETURN TO AN EVACUATED BUILDING unless directed to do so by the University Department of Public Safety or the Building Coordinator.

SUPPLEMENTAL EMERGENCY PHONE NUMBERS FOR ENVIRONMENTAL ISSUES
Department of Natural Resources: (573) 634-2436
Environmental Protection Agency:
  Regional Office: (913) 551-7197
  National Office: 1-800-424-8802

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Bomb Threat

  1. If you observe a suspicious object or potential bomb on campus, DO NOT HANDLE THE OBJECT! Clear the area and immediately call the University Department of Public Safety at extension 911. Refer to steps “6” through “11” below for further instruction.
  2. Any person receiving a phone call that a bomb or other explosive device has been placed on campus is to ask the caller:
    • When is the bomb going to explode?
    • Where is the bomb located?
    • What kind of bomb is it?
    • What does it look like?
    • Why did you place the bomb?
  3. Keep talking to the caller as long as possible and record the following:
    • Time of call
    • Age and sex of caller
    • Speech pattern, accent
    • Background noise
  4. Immediately notify the University Department of Public Safety by dialing 911 and supply them with the information outlined above.
  5. The University Department of Public Safety will conduct a detailed bomb search. Employees are requested to make a cursory inspection of their area for suspicious objects and to report the location to the University Department of Public Safety. DO NOT TOUCH THE OBJECT!
  6. When a building alarm sounds, always call the University Department of Public Safety at 911 to report the sounding alarm.
  7. When the building evacuation alarms are sounded or when told to leave by the University Department of Public Safety or by the Building Coordinator, walk quickly to the nearest marked exit and alert others to do the same.
  8. ASSIST DISABLED PERSONS IN EXITING THE BUILDING! Remember that elevators are reserved for use by persons with disabilities only. DO NOT USE ELEVATORS IN CASE OF FIRE.
  9. Once outside, move to a clear area away from the affected building. Keep streets and walkways clear for emergency vehicles and personnel.
  10. If requested, assist the University Department of Public Safety and/or the Building Coordinator.
  11. DO NOT RETURN TO AN EVACUATED BUILDING unless directed to do so by the University Department of Public Safety or the Building Coordinator.

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Fire

  1. Know the location of fire extinguishers in your area and know how to use them. Training and information is available through the Safety Specialist located in Facilities Management.
  2. In the event of a minor fire that appears controllable IMMEDIATELY contact the University Department of Public Safety. Promptly direct the charge of the fire extinguisher toward the base of the flame.
  3. When a building alarm sounds, always call the University Department of Public Safety at 911 to report the sounding alarm.
  4. On large fires that do not appear controllable IMMEDIATELY, contact the University Department of Public Safety or the Building Coordinator. Then, evacuate all affected rooms and close all doors to confine the fire and reduce oxygen - DO NOT LOCK DOORS!
  5. When the building evacuation alarm is sounded or when told to leave by the University Department of Public Safety or by the Building Coordinator, walk quickly to the nearest marked exit and alert others to do the same.
  6. ASSIST DISABLED PERSONS IN EXITING THE BUILDING! DO NOT USE ELEVATORS DURING FIRE. Smoke is the greatest danger in a fire, so stay near the floor where the air will be more breathable.
  7. Once outside, move to a clear area away from the affected building. Keep the streets and walkways clear for emergency vehicles and personnel.
  8. If requested, assist the University Department of Public Safety and/or the Building Coordinator.
  9. An Emergency Operations Center may be set up near the emergency site. Keep clear of the Emergency Operations Center unless you have important information to report.
  10. DO NOT RETURN TO AN EVACUATED BUILDING unless directed to do so by the University Department of Public Safety or the Building Coordinator.

NOTE: If you become trapped in a building during a fire and a window is available, place an article of clothing (shirt, coat, etc.) outside the window as a marker for emergency personnel. If there is no window, stay near the floor where the air will be more breathable. Shout at regular intervals to alert emergency personnel to your location.

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Violent or Criminal Behavior

  1. Everyone is asked to assist in making the campus a safe place by being alert to suspicious situations or persons and by reporting them as outlined below.
  2. If you are the victim or witness to any violation of the law, such as assault, robbery, overt sexual behavior, etc., immediately contact the University Police Department by dialing 911.
    Do Not Take Any Unnecessary Chances!
  3. Notify the University Department of Public Safety at extension 911 as soon as possible and supply them with the following information:
    • Nature of the incident
    • Location of the incident
    • Description of person(s) involved
    • Description of property involved
  4. If you witness a criminal act or whenever you notice a person(s) acting suspiciously on campus, immediately notify the University Department of Public Safety and give them the information outlined in number “3” above.
  5. Assist the police when they arrive by supplying them with all additional information and ask others to do the same.
  6. Should a sniper be firing a weapon on or near campus, you should take cover immediately using all available concealment. After the shooting stops and/or if possible, follow steps “3,4, and 5” above.

CONDUCT WHILE BEING HELD HOSTAGE:

  1. Under all circumstances, attempt to stay calm and be alert to situations that you can exploit to your advantage. Remember that the primary objective of your family and law enforcement officials will be to secure your safe return as quickly as possible.
  2. Do not attempt to fight back or struggle physically. No matter how “reasonable” your captors may appear, they cannot be trusted to behave normally and their actions may be unpredictable.
  3. Comply with the instructions of your abductors as well as you can.
  4. Do not discuss what action may be taken by your family, friends or employer.
  5. Make a mental note of all movements including times in transit, direction, distances, speeds, landmarks along the way, special odors and sounds like transportation, bells, construction, etc.
  6. Whenever possible, take note of the characteristics of your abductors, their habits, surroundings, speech, mannerisms, and what contact they make. Such information can be of great value in their ultimate apprehension.
  7. Generally, you cannot expect to have a good opportunity to escape; any attempt to escape, however, should not be made unless it is indicated that your life is in imminent danger. Carefully calculate the best possible odds for success.
  8. Avoid making provocative remarks to your abductors. As noted, they may be unstable individuals who react explosively and are likely to be violent and abusive.
  9. Try to establish some kind of rapport with your captors.

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Utility Failure

  1. In the event of a major failure occurring during regular business hours, immediately notify the Facilities Management.
  2. If there is potential danger to the building occupants, or if the utility failure occurs after hours, weekends or holidays, notify the Department of Public Safety at extension 2215.
  3. ASSIST DISABLED PERSONS IN EXITING THE BUILDING! Remember that the elevators are reserved for use by persons with disabilities only. DO NOT USE ELEVATORS IN CASE OF FIRE.
  4. Once outside, move to a clear area away from the affected building. Keep the walkways clear for emergency vehicles.
  5. DO NOT RETURN TO AN EVACUATED BUILDING unless directed to do so by Department of Public Safety or the Building Coordinator.
  6. Additional Information and Procedures:
    Always observe step “1” and “2” above whenever the following utility emergencies arise
    • Electrical/Light Failure
      At present not all buildings are equipped with an emergency light system that will provide enough illumination in corridors and stairs for safe exiting. It is, therefore, advisable for your department to have flashlights available.
    • Elevator Failure
      If you are trapped in an elevator, use the emergency phone in the elevator to notify the Department of Public Safety. If the elevator does not have an emergency phone, turn on the emergency alarm (located on the front panel) which will signal your need for help.
    • Plumbing Failure/ Flooding
      Cease using all electrical equipment. Notify Facilities Management (during regular working hours; otherwise notify Department of Public Safety). If necessary, vacate the area.
    • Serious Gas Leak
      Cease all operations. DO NOT SWITCH ON LIGHTS OR ANY ELECTRICAL EQUIPMENT. REMEMBER, electrical arcing can trigger an explosion! Notify Facilities Management (during regular working hours, otherwise notify Department of Public Safety.) Vacate the area.
    • Steam Line Failure
      Immediately notify Facilities Management (during regular work hours). If necessary, vacate the area.
    • Ventilation Problem
      If smoke or odors come from the ventilation system, immediately notify Facilities Management. If necessary, cease all operations and vacate the area.

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Guidelines for Establishing Building Specific Plans

  1. The cover page of the Emergency Procedures flip chart should be completed identifying the building and floor or area and then posted so that it is readily available.
  2. The “Reporting Emergencies” section and the “Medical and First Aid” section of the Emergency Procedures flip chart should also be completed.
  3. The building specific plan should be inserted on top of the “Building Specific Plans” page in every Emergency Procedures flip chart in the building.
  4. All building specific plans should be coordinated between the Building Coordinator, Alternate Building Coordinator(s), and any Floor Coordinators.
  5. The following information should be included in the “Building Specific Plan”:
    • Names of Building Coordinator and assistants, including phone numbers and room numbers
    • Floor plans
    • Designated emergency evacuation routes
    • Designated assembly areas
    • Locations of emergency supplies
    • Locations of fire extinguishers
    • Building specific details concerning emergency evacuation and procedures following emergencies
    • The date of implementation -- and the dates of revisions
    • Page numbers-total pages (example: Page 1 of 6).
    • The location of emergency shut-off valves such as electrical/gas.

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Coroner Operations

  1. Campus
    The Campus Medical Staff will coordinate with the County Coroner/Medical Examiner concerning operations on campus. The Campus Medical Staff will be responsible for:
    • Assessing the number of fatalities and reporting the situation to the County Coroner/Medical Examiner.
    • Directing campus personnel to assist the Coroner and Deputy Coroners when necessary.
    • Coordinate assistance with the Coroner for identifying the deceased persons.
    • Ensure that fatalities on campus are properly handled until arrival of the Coroner or Deputy Coroner.
  2. County Coroner/Medical Examiners
    County Coroners/Medical Examiners have statutory responsibility and authority, under the State Health and Safety Code, for identifying deceased persons and human tissue; determining and recording the cause, circumstances, and manner of death; and disposing of unclaimed and/or indigent deceased persons. When disaster results in large numbers of deceased persons, Coroners normally will be responsible for:
    • Coordinating local resources utilized for the collection, identification, and disposition of deceased persons and human tissue.
    • Selecting an adequate number of qualified personnel to staff temporary morgue sites.
    • Establishing collection points to facilitate recovery operations.
    • Coordinating with search and rescue teams.
    • Designating an adequate number of persons to perform the duties of Deputy Coroners.
    • Identifying mass burial sites.
    • Protecting the property and personal effects of deceased persons.
    • Notifying relatives.
    • Establishing and maintaining a comprehensive record keeping system for continuous updating and recording of fatality numbers.
    • Submitting requests for mutual aid assistance, if required, in accordance with the Coroners’ Mutual Aid System.
    • Coordinating the services of: funeral directors, ambulances, morticians, and the American Red Cross for location and notification of relatives; dentists and x-ray technicians for purposes of identification; law enforcement agencies for security, property protection, and evidence collection; and mutual aid provision to the counties upon request.

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Emergency Preparedness Links

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© Southeast Missouri State University  /  Department of Public Safety    /  Dearmont - West Wing  /  573-651-2215  /  dps@semo.edu  / Disclaimer